So you think being an event planner is all perfect flower arrangements and red carpets? Let us stop you right there. Behind every picture-perfect booth and jaw-dropping event is a planner who has quietly mastered the art of hiding stress with a smile.
Today, we’re pulling back the curtain. Here are 10 hilarious (and slightly painful) confessions no event planner usually admits — until now.
1. We Secretly Judge Your “Easy” Requests
Clients love saying, “Oh, it’s just a small thing…” Spoiler: There is no such thing as a small thing. That “easy” request could mean reprinting an entire backdrop, shifting a lighting rig, or moving furniture heavier than a baby elephant.
Tip: Always clarify what “small” really means.
2. We Can’t Remember Names on Day One
Yes, we met you last week. No, we don’t remember if you’re Ahmed the videographer or Ahmed the logistics guy. Give us 24 hours and some strong coffee — then we’ll never forget you again.
3. Our “Checklist” Is Actually a Novel
What looks like a simple booth setup is backed by a checklist longer than War and Peace. Permits? Check. Extension cords? Check. Emergency duct tape (in five colors)? Absolutely.
Pro insight: The best event planners are obsessive list-makers. It’s not paranoia. It’s survival.
4. Food Budgets Make Us Cry (a Little)
We dream of five-star menus. We get three-star budgets. Somehow, we must turn “just finger food” into a culinary masterpiece.
Tip for clients: Give your event planner three catering tiers — dream, realistic, and bare minimum. It saves everyone tears.
5. We Have a “Panic Playlist”
When the LED wall won’t turn on or the keynote speaker vanishes, music saves us. Somewhere on our phones is a playlist titled “In Case of Event Emergency.”
6. We’re Basically Time Travelers
Ask us about a date, and we’ll answer in “event time.” Your wedding anniversary? Sorry, we only measure life in load-in day, rehearsal day, and D-day.
7. We’ve Seen It All (And Wish We Hadn’t)
From a booth collapsing five minutes before opening, to a guest mistaking the stage for a dance floor, trust us — nothing surprises an event planner anymore.
8. We Fear Only One Thing: Wi-Fi
Forget budget overruns or missing furniture — the true nightmare is the moment the Wi-Fi goes down and the entire registration system collapses.
Tip: Always have an offline backup plan. Yes, even in 2025.
9. We’re Professional Mind Readers
“I don’t know what I want, but I’ll know it when I see it.” — the phrase every event planner dreads. Yet somehow, we decode it. Call it a sixth sense, call it years of experience, or maybe just sheer survival instinct.
10. We Smile Through the Chaos
Here’s the biggest secret: while you’re sipping cocktails, we’re sweating over whether the lights will stay on. But you’ll never see it — because the number one rule of event planning is to keep calm, smile, and let the magic happen.
Bonus: If You Were an Event Planner for a Day…
Picture this: you walk into a venue thinking you’ll just “oversee the setup.” Five hours later, you’re on the floor with a roll of tape, arguing with a forklift driver, and trying to keep a client calm while hiding your own panic.
Welcome to our world.
Final Thoughts (and Why You Need an Event Planner Anyway)
Yes, we laugh at the chaos. But that’s because we know one thing: events may look effortless, but behind the scenes, they’re a symphony of moving parts. Without an event planner, that symphony quickly turns into noise.
At Scope IMS, we bring humor, hustle, and a whole lot of duct tape (just in case). Whether it’s an exhibition stand in Cairo, a mall activation, or a corporate event, we make sure the magic happens — while you get to enjoy it stress-free.